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Visitor register book vs Nexova VMS
The lobby still needs a log — it does not need a hardcover book and a pen chain.
Check-in speed
Guest writes name, phone, purpose by hand; queues build at peak hours.
Scan lobby QR, live card/ID scan autofill, or desk Screen duplicate so hosts Fill their data.
Host notify
Reception calls or WhatsApps the host manually.
Host accept / reject in My guests with live alerts; optional email notify.
Late / no-show
Nobody notices until the meeting is missed.
Auto alerts to desk, host, and visitor when a planned guest is overdue.
Security
Hard to search; no watchlist alerts; messy handwriting.
Watchlist / blacklist, photo & ID flags, NDA when required.
Lobby visibility
Only the book at the desk — no shared board.
Live lobby TV shows expected and on-site guests.
Audit & export
Flip pages; photocopy for audits.
Searchable history, analytics charts, and CSV export for security.
Returning visitors
Rewrite the same details every visit.
Optional device profile saves soft details across lobbies.
FAQ
Switching from the book
Common questions when retiring the visitor register.
Is a digital VMS legal for Indian offices?
Most private offices use digital visitor logs for security and convenience. Nexova VMS stores structured visit records your admin can export. Confirm any industry-specific register rules with your compliance advisor.
Can we keep both book and VMS during transition?
Yes. Many sites run Nexova VMS as the primary flow and keep a backup paper log only for network outages until the team is confident.
Do visitors need an app?
No. Walk-ins use the phone browser on the lobby QR /visit page. Desk staff use the Nexova web app.